Job Post: Project Manager (Assignments)

As the world’s leading animal photojournalism agency, We Animals (WA) advocates for animals through photojournalism. Our global investigations and stories expose our complex relationships with animals, create ethical and cultural shifts in society, and empower human capacity for compassion and change. To support our mission, we investigate industries, mentor photographers, operate a stock site to share our visual content, and engage with media and NGO partners to shift attitudes, industries, and policy.

We’re seeking a Project Manager (Assignments) to join our team and assist in coordinating ongoing investigations and assignments, ensuring seamless communication with internal and external stakeholders involved in field assignments. If you’re a process-oriented person who loves managing logistics and keeping projects running on time, excels when working independently, and is ready to make an impact for animals, we’d love to hear from you!

As an ideal candidate for this role, you are:

• Excited about WA’s mission. You believe that documenting animal stories is critical and an essential component of positive change.
• Detail-oriented and meticulous. You have an eye for small details that others might miss, ensuring accuracy and thoroughness in every task.
• Experienced with work-management platforms. We rely heavily on Asana to organize projects, tasks, timelines, and workflows.
• A resourceful self-starter. You take the initiative to conquer challenges, embracing new projects with enthusiasm and independence.
• Collaborative and supportive. You work well with others, contribute positively to team dynamics, and communicate openly when you need input or guidance.

Coordinate multiple ongoing investigations and assignments, ensuring seamless communication with internal and external stakeholders, managing deadlines, and ensuring deliverables are received on time and delivered on time to partners and clients.

Project Communication (~40%)

• Support the Director of Visual Content by liaising with Animal Photojournalists (APJs), partner organizations, clients, and the WA team to ensure smooth communication on project details and progress.
• Support APJs by assisting them with setting up and using Sharefile, completing field reports, invoicing, or other queries.
  • Due to the global nature of our work, communication may sometimes require early morning, late-night, or weekend availability. It will often involve methods of communication other than email (e.g., WhatsApp, SMS, Discord).
• Write and distribute monthly status updates that detail progress, challenges, and next steps for active assignments, providing WA team members with a pulse check on all ongoing tasks.
• Conduct outreach to mission-aligned NGOs to promote our assignment and stock content.

Project Management (~30%)

• Set up portfolios, projects, and tasks in our project management system, Asana, using task and project templates, and update or create new templates as needed.
• Assign tasks and set due dates, estimate and track time for tasks, and add project-specific information tailored to each assignment’s needs.
• Work within Asana and Google Drive to keep tasks, projects, and portfolios organized, follow up on overdue tasks, and proactively communicate any challenges to key stakeholders.
• Set up and manage assignment folders on Sharefile.
• Review field reports and create actionable tasks for each photo shoot in our Visual Upload Pipeline project, supporting our visual storytelling goals with timely and structured content flow.

Reporting (~20%)

• Maintain reports related to assignments, including the project overviews, summaries, budgets, and expense reports.
• Assist in providing data and reporting from assignment work for grant applications and impact reporting.
• Create ad-hoc reports as requested. This may involve importing data from our stock platform into Google Sheets, using pivot tables, and/or creating new reports.

Other (~10%)

• Attend various remote meetings, including: monthly WA team meeting, stock team meeting, assignments and licensing meeting, and 1:1s with supervisor.
• Perform other related duties as required.

Things you might do, depending on skill and need

• Attend relevant conferences, webinars, or networking events to represent WA, build relationships, and expand the reach of our visual content and mission.

Note: These percentage breakdowns are general and may fluctuate depending on the time of year and the organization’s specific needs.

• Excellent knowledge of Asana in a project management capacity, including how to build and use projects, templates, rules, and AI
• Two years or more of experience managing projects in a remote setting
• An understanding of the photojournalism world and content licensing
• Excellent attention to detail and follow-through
• Strong verbal and written English communication skills
• Digital literacy: the ability to learn new digital tools quickly
• Willingness to use alternative communication tools on your mobile device
• Demonstrated ability to work remotely effectively
• Ability to travel once per year for our annual team retreat
• Commitment to WAʼs mission and values
• Familiarity with the animal advocacy movement and NGOs working in the space would be an asset

If you’d like to apply for this position, please complete this form as soon as possible. Interviews will be held on an ongoing basis until a qualified candidate is found.

Note: If you meet most, but not all, requirements and still think you would be a great fit for the role, we encourage you to apply and let us know how we can support you. We encourage individuals from all backgrounds to apply, particularly those from underrepresented groups. We value diversity and believe that work on behalf of animals benefits significantly from collaborating with people from all backgrounds and identities. Accommodations are available during the screening process upon request.

Screening process (subject to minor adjustments):

• Application form
• Interview 1
• Skills assessment
• Interview 2
• Reference check